Depot Maestro
Total Depot Control - simple!
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Welcome to Depot Maestro

Manage any depot type, any size - Taxis, Limousines, Buses, Ride-Share, Town Cars, Ambulance, Cement Delivery, Para-Transit, Couriers - at the touch of a button!

DepotMaestro takes all the pieces of running a depot - vehicles, drivers, maintenance, scheduling, finances, owners, inventory, sales, purchases, suppliers and accidents - and lets you access all your data in one place - online, anywhere. The result is a simple-to-use program that makes the management of any size and type of depot quick and efficient. Reports quickly show you data trends to achieve optimum profitability and the dashboard clearly shows problem areas in underperforming profit centres. The flexible drag-and-drop scheduler simplifies driver rostering - and allows you to chat on the driver app or via SMS. The Vehicle Maintenance module tracks services due and manages inventory to ensure sufficient parts on hand. Profitability per job means tight control of labour expenses - the technician/mechanic job log-on system ensures accurate recording.

Accidents ACCIDENTS
Accidents

  • • Accident claims made as simple as possible
  • • Damage photos and 3rd party details upload
  • • At Fault or Not At Fault costings
  • • Automatic demand letters at set periods
  • • All correspondence attached to accident
  • • Control costs - know exact accident cost
  • • Demurrage calculation
  • • Keep track of notification and demand letters
Bookings BOOKINGS
Bookings

  • • Automated purchase order generation to stock levels
  • • Pricing tiers allow variable markups
  • • Purchase orders with backordered items
  • • Insert received items into stock or job card
  • • Stock movement module allows tracking of parts
  • • Build - constructing one part for resale from many parts
  • • Archiving and 'dead stock' feature
Clients CLIENTS
Clients

  • • Automated purchase order generation to stock levels
  • • Pricing tiers allow variable markups
  • • Purchase orders with backordered items
  • • Insert received items into stock or job card
  • • Stock movement module allows tracking of parts
  • • Build - constructing one part for resale from many parts
  • • Archiving and 'dead stock' feature
Driver app DRIVER APP
Driver app

  • • Accident images and 3rd party details uploaded
  • • Allows shift data entry - also voucher / EFTPOS / Expenses
  • • Upload images of receipts, dockets for verification
  • • Fault reporting with alerts for pre-set categories
  • • Profile access
  • • Future shifts date & times
  • • Chat with roster manager in app
Drivers DRIVERS
Drivers

  • • Driver finance balances
  • • Upload multiple images
  • • Automatic loan repayment schedules
  • • Debt collection tracking by date event
  • • Vehicle License expiry notifications
  • • Record Training & Accreditation details
  • • Flexible shift scheduling -'All shifts' option
  • • Upload driver owings to their bank
Finances FINANCES
Finances

  • • Cash till control - multiple cashiers
  • • Debt and bond collection tracking
  • • Driver balances of shifts, debts, bonds and savings
  • • Monthly profitability per vehicle, group, tag
  • • Managed vehicle consolidated monthly P&L
Incidents INCIDENTS
Incidents

  • • Automated purchase order generation to stock levels
  • • Pricing tiers allow variable markups
  • • Purchase orders with backordered items
  • • Insert received items into stock or job card
  • • Stock movement module allows tracking of parts
  • • Build - constructing one part for resale from many parts
  • • Archiving and 'dead stock' feature
Inventory INVENTORY
Inventory

  • • Automated purchase order generation to stock levels
  • • Pricing tiers allow variable markups
  • • Purchase orders with backordered items
  • • Insert received items into stock or job card
  • • Stock movement module allows tracking of parts
  • • Build - constructing one part for resale from many parts
  • • Archiving and 'dead stock' feature
Maintenance MAINTENANCE
Maintenance

  • • Fleet vehicles and private customer invoicing
  • • Service schedules by distance or time
  • • Allocate parts and estimated time to schedules
  • • Full jobcard features - parts, labour, extras
  • • Running job profitability - live labour time recording on jobs
  • • Marketing - email and SMS to customers by criteria
Owners OWNERS
Owners

  • • Payments and fees to plate owners
  • • Management fee - flat fee or percentage
  • • Owner operator and hire service accreditation
  • • Authorised J.P. (Justice of the Peace) detailsv
  • • Automated Statutory Declaration forms
  • • Create Tags to categorise your vehicles
  • • Multiple owners per vehicle feature
Panelshop PANELSHOP
Panelshop

  • • Automated purchase order generation to stock levels
  • • Pricing tiers allow variable markups
  • • Purchase orders with backordered items
  • • Insert received items into stock or job card
  • • Stock movement module allows tracking of parts
  • • Build - constructing one part for resale from many parts
  • • Archiving and 'dead stock' feature
Profitability PROFITABILITY
Profitability

  • • Automated purchase order generation to stock levels
  • • Pricing tiers allow variable markups
  • • Purchase orders with backordered items
  • • Insert received items into stock or job card
  • • Stock movement module allows tracking of parts
  • • Build - constructing one part for resale from many parts
  • • Archiving and 'dead stock' feature
Purchase order PURCHASE ORDER
Purchase order

  • • Automated purchase order generation to stock levels
  • • Pricing tiers allow variable markups
  • • Purchase orders with backordered items
  • • Insert received items into stock or job card
  • • Stock movement module allows tracking of parts
  • • Build - constructing one part for resale from many parts
  • • Archiving and 'dead stock' feature
Roster ROSTER
Roster

  • • Drag & Drop driver movements
  • • One-click access to modify shifts
  • • Standby drivers by ranking
  • • Link shifts by type
  • • Visual status of shifts - open, entered, checked, locked
  • • Customisable roster templates
Shifts SHIFTS
Shifts

  • • Flexible customisation
  • • Rotating rosters to 7 weeks
  • • Shifts / Jobs from 15 minutes to 1 week
  • • Commission or Lease / Set-pay / Per job
  • • Linked shifts - eg. all AM as 1 shift
  • • Automatic generation